Parts of budgets
To create a budget that can be later used to count training cost, you need to create its components - groups, periods and costs.
To create a budget group, go to Training > Budgets and costs > Budgets configuration > Budget groups and click Add a budget group.
You have to name the group, you can also add a description.
In the last step you need to decide who will be a part of this group. It can be a group of users that is already created on the platform or you can handpick specific people.
If you want to choose an already existing group, turn on the Synchronize user from the users group switch. Then click the little plus and choose a group.
If you want to add specific users, click the Add button first, and then go to the Users tab.
Here, click the Add users button and choose users from the list.
When the group is ready, you can add a budget period. Go to Training > Budgets and costs > Budgets configuration > Budget periods and click Add budget period.
Name the period and set the validity.
Then click Add at the bottom of the page and you can already use this period when creating budgets.
The last thing to configure are costs. Go to Training > Budgets and costs > Budgets configuration > Cost types and click Add a new cost.
Name the cost and define if it’s a fixed cost of the whole training or a participation cost, multiplied per the number of employees that sign up for a training.
Add the cost and you can now start creating budgets.
To create a budget, go to Training > Budgets and costs > Budgets > All budgets and click Add budget.
In the first step you need to choose a budget group, which means employees that will be allowed to use this budget.
In the second step you need to choose a budget period and set the budget size.
Click Add and the budget is already on the list.
If you want to edit the budget, click the budget size. Here you can select the budget owner, a person that will have access to budget settings.
Budgets are calculated based on three types of costs: planned, unsettled and settled.
When an employee signs up for a training, a planned and unsettled cost is generated. You can also add costs manually.
When every formality is completed, you can check an unsettled cost on the list and settle it. Settled costs can also be added manually.